AI-Powered Back-Office Automation for Skilled TradesThe job's done. The paperwork isn't.
Every call answered, every job booked — 24/7 receptionist with a human safety net, plus back-office automation, for skilled trades.
Where the money leaks
Phones are the loudest leak — they're rarely the only one. Estimates that never get chased, invoices that go out weeks late, review requests that never get sent: every one is finished work that isn't turning into money.
We don't quote industry stats — count the days between "job done" and "invoice sent" last month, and the estimates still sitting unanswered. That's the leak.
Every automation is a scoped project with a fixed quote — no retainers, no hourly meter. Each one is built to move one number you pick before we start.
The $1,500/mo receptionist tier includes one back-office automation every quarter, chosen with you.
How a project runs
- Pick the leak in a 15-minute walkthrough. We look at your real numbers together — unanswered estimates, invoice lag, review count — and pick the one worth fixing first.
- We build it around the tools you already run. Housecall Pro, Jobber, or Google Calendar and Sheets — no new software for your office to learn, no logins to babysit.
- You watch one number move. Every project ships with a simple monthly report on the metric it was built to move — estimates recovered, days-to-invoice, reviews collected. If the number doesn't move, that's on us to fix.
The packages
Estimate Chaser
every quote that hasn't been answered in three days gets a polite text-and-email nudge until it's a yes, a no, or a phone call. Quotes stop dying in inboxes.
Review Engine
every completed job triggers a review request, routed so happy customers land on Google and unhappy ones ring your office first.
Invoice Follow-Up
the invoice goes out the day the job closes and chases itself until it's paid. You see the aging list, not the busywork.
Maintenance Recall
tune-up season texts that book straight onto your calendar, sent to your own customer list. Fills shoulder-season weeks without buying a single lead.
Lead-Source Roundup
Angi, Thumbtack, Local Services Ads, web forms, and missed calls in one morning digest, ranked by what's actually turning into booked jobs.
Common questions
“What does an automation actually look like?”
It's a scripted follow-up that runs automatically from your existing tools — take the Estimate Chaser: a quote goes unanswered for three days, so the customer gets a friendly text — from your number, in your voice — and your office gets a one-line heads-up. Day seven, one more nudge. Day ten, it's flagged for a human call. Nothing robotic-sounding, nothing your customers haven't seen from businesses they already like.
“Do I need the receptionist first?”
No — every automation package stands alone. Most clients start with the phones because that leak is loudest, but plenty of shops with a great office still have estimates dying on the vine.
“What does a project cost?”
$2,000–$10,000 flat, depending on scope, quoted after the walkthrough — simple single-workflow builds sit at the low end, multi-system builds at the top. Scale-tier receptionist clients get one automation per quarter included.
“Will it work with my software?”
Yes, if you're on Housecall Pro, Jobber, or Google Calendar/Sheets today — ServiceTitan is coming soon. If your workflow lives in spreadsheets and text messages, that works too — that's most shops.
“How is this different from just setting it up ourselves in Zapier?”
The difference is who builds and maintains it: you could do it yourself if you have the hours to spare, but most shops don't, so we build the workflow, connect it to the tools you already use, and hand you something that just runs — instead of a project that sits half-finished in someone's Zapier account.
“Do we need to sign a contract, or can we start with one automation?”
You can start with just one. Most clients pick the workflow that's leaking the most jobs right now, see it work, and add from there — there's no requirement to build everything at once.
Project pricing
| Project | What you get | Price | Notes |
|---|---|---|---|
| Single automation | One package above, scoped to one metric — built, tuned for two weeks, and reported on monthly | $2,000–$5,000 flat | Included quarterly on the Scale tier |
| Multi-system build | A workflow that crosses systems — field software, books, and customer comms working as one | $5,000–$10,000 flat | Quoted after the walkthrough |
Every project is quoted flat after a 15-minute walkthrough — bring the leak, we'll bring the number. Paperwork isn't the only leak — see what missed calls are costing you too.